Do you run a medical practice? Are you stressed about managing your busy schedule? After all, it’s no easy feat to handle patients, attend meetings and book appointments.
Poor scheduling practices will cause inefficiencies for your medical practice. It’ll be a strain for your patients and your team. So what’s the solution to a hectic schedule?
You should consider using a scheduling coordinator. Schedule coordinators can help you handle the busy schedule that comes with running a medical practice.
Here’s what you need to know.
Scheduling Coordinator Responsibilities
A scheduling coordinator has to keep track of your meetings and appointments on hand.
They’ll have to plan your schedule to work best for you and your patients or staff members. They’ll consult you and prepare the schedules based on your preferences.
Here are some responsibilities you can expect from a scheduling coordinator:
- Creating appointments and scheduling locations and venues
- Sending reminders for appointments and staff meetings
- Setting deadlines and reminding project managers
- Assisting with administrative tasks
Once you hire a great scheduling coordinator, you’ll realize how valuable they are to your medical practice. You can read more here about what makes a great scheduling coordinator.
The scheduling coordinator job requires someone with meticulous care for details and a high level of professionalism. They must also be able to work well under pressure.
Scheduling Coordinator Skills
What are the skills you should expect from a great scheduling coordinator?
When looking at a scheduling coordinator resume you want to make sure they have the following:
- They should know how to use scheduling software
- They should have excellent writing skills
- They should know how to write memorandums, emails, official communique
- Expertise with spreadsheet programs such as Microsoft Excel
- Experience with administrative tasks
- How fast can they type?
- Can they handle basic computer issues?
- Making calls, writing emails, and sending other communications
- Interpersonal communication skills and public speaking skills
Another skill you might want to look for is if they speak multiple languages. You want to hire a scheduling coordinator who has an easygoing personality. They should know how to communicate with disgruntled patients and staff members when needed.
As such, when you interview for a scheduling coordinator job you want to ask the candidate how they handle conflict. A medical practice can get busy and tensions can arise rather quickly!
You want someone who can keep everyone calm and on track in such scenarios. Make sure you ask them about their previous experience with such matters.
Hire Your Scheduling Coordinator Today
Now that you know the benefits of a scheduling coordinator, you can hire the right one for your medical practice. Ask them about their experience and what responsibilities they’ll like to take on. Let them know about your hectic schedule and how they can make things easier.
You’ll soon see how much easier it is to run your medical practice with the aid of a scheduling coordinator. Your operations will run more efficiently and your patients will thank you for it!
You can find more tips on running a medical practice on our website!